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User Guides Overview

Welcome to the F4E AppSheet User Guides! This section provides comprehensive, role-specific documentation to help you effectively use the system based on your responsibilities and access level.

User Roles​

The F4E AppSheet system is designed for different user roles, each with specific responsibilities and access levels:

KM (Kitchen Managers)​

Primary Responsibilities:

  • Daily kitchen planning and closure- figures input ( Students, Teachers, Staff)
  • Recording consumption per plan for all items
  • Inventory management (stock requisition & receipt)

Key Features:

  • View and manage daily meal plans
  • Track ingredient consumption
  • Generate and execute picking lists
  • Monitor inventory levels
  • Record actual vs. planned quantities

WHSE (Warehouse)​

Primary Responsibilities:

  • Stock request reviews from kitchen managers
  • Stock issuance
  • Warehouse and inventory management
  • Stock level monitoring

Key Features:

  • Tracking Receipts per kitchen
  • Resource planning and allocation

FINANCE​

Primary Responsibilities:

  • Stock counts per kitchen
  • Monthly stock adjustments
  • Consumption cost calculations
  • Financial audit and compliance

Key Features:

  • Stock count entry & approval
  • Stock adjustment booking and approval
  • Stock balance monitoring
  • Cost tracking report

Admin​

Primary Responsibilities:

  • System configuration and management
  • User access and permissions
  • Data integrity and quality control
  • System monitoring and maintenance
  • Advanced reporting and analytics

Key Features:

  • System configuration
  • User management
  • Data administration
  • Advanced analytics
  • System monitoring

Guide Structure​

Each user guide is organized to provide:

  1. Getting Started - Initial setup and first steps
  2. Daily Operations - Common daily tasks and workflows
  3. Advanced Features - Complex operations and specialized tasks
  4. Troubleshooting - Common issues and solutions
  5. Best Practices - Tips and recommendations for optimal usage

System Requirements​

Before using the system, ensure you have:

  • Mobile Device: Smartphone or tablet with internet connectivity
  • AppSheet App: Latest version of the F4E AppSheet application
  • User Account: Valid user account with appropriate permissions
  • Training: Basic training on your role-specific features

Mobile App Features​

The F4E AppSheet system is optimized for mobile devices and includes:

  • Offline Capability: Work without internet connection, sync when connected
  • Touch-Friendly Interface: Designed for touch interaction
  • Camera Integration: Photo capture for documentation
  • GPS Integration: Location-based features
  • Push Notifications: Real-time updates and alerts

Security and Permissions​

Access Control​

  • Role-Based Access: Different features based on user role
  • Data Partitioning: Users only see relevant data
  • Action Permissions: Specific actions allowed per role

Data Security​

  • Encrypted Communication: All data encrypted in transit
  • Secure Storage: Data encrypted at rest
  • Audit Trails: All actions logged and tracked

Reporting and Analytics​

Each role has access to specific reports and analytics:

  • Kitchen Managers: Daily operations reports, consumption tracking
  • Area Leads: Regional performance reports, multi-kitchen analytics
  • School Coordinators: School-level reports, projection accuracy
  • Administrators: System-wide reports, advanced analytics

Support and Help​

Getting Help​

  • In-App Help: Context-sensitive help within the application
  • Documentation: This comprehensive guide
  • Support Team: [email protected]

Training Resources​

  • Video Tutorials: Step-by-step video guides
  • User Manuals: Detailed written documentation
  • Training Sessions: Live training and Q&A sessions

System Updates​

The system is regularly updated with new features and improvements:

  • Automatic Updates: App updates are pushed automatically
  • Feature Announcements: New features announced in-app
  • Documentation Updates: This guide is updated with new features
  • Training Updates: Additional training provided for new features

Performance Tips​

For Better Performance​

  • Regular Sync: Sync data regularly to avoid conflicts
  • Clear Cache: Clear app cache if experiencing issues
  • Stable Connection: Use stable internet connection when possible
  • Regular Updates: Keep the app updated to latest version

For Data Accuracy​

  • Double-Check Entries: Verify data before saving
  • Regular Validation: Check data accuracy regularly
  • Error Reporting: Report errors immediately
  • Training: Stay updated with training materials

Ready to get started? Select your role from the navigation menu or use the quick start links above to begin using the F4E AppSheet system effectively.